Confirm event details with host: date, time, location, parking, entrance

Confirm candidate is confirmed on schedule; no conflicts

Obtain guest list / attendee count from host

Research key attendees: elected officials, donors, party leaders

Prepare candidate briefing packet (event brief form)

Confirm media presence with host; alert Communications Director

Identify and brief any on-site campaign staff or volunteers

Confirm audio/visual needs: podium, mic, backdrop availability

Check venue for Tracy signage opportunities; coordinate sign delivery if needed

Confirm nearest hospital and emergency contacts for the location

Scout travel route; confirm drive time from previous event

Identify designated greeter / escort from host organization

Confirm candidate talking points with Political Director

Prepare printed briefing packet for candidate travel folder

Re-confirm event details with host contact

Final check on guest list additions or notable attendees

Confirm candidate travel logistics: driver, route, ETD

Prepare materials: business cards, literature, sign-in sheets if needed

Check local news for any developments relevant to the event or audience

Confirm staff assignments and check-in protocol on site

Ensure candidate has talking points and briefing packet

Identify and brief any surrogate or elected official appearing with candidate

Confirm post-event plans: next stop, debrief, travel

Charge all devices: phones, camera, recording equipment

Arrive at venue minimum 45 minutes before candidate arrival

Introduce yourself to host / event organizer on site

Walk the venue: entrance, parking, holding area, stage/podium, exits

Confirm audio: test microphone and podium height

Confirm backdrop / signage placement and Tracy branding visibility

Identify staff positions: greeter, rope line, photographer, press handler

Set up literature table if applicable

Confirm no protest or opposition activity outside venue

Brief any on-site volunteers on candidate arrival protocol

Confirm media check-in location and press area if press is present

Test parking and walk path from candidate drop-off to entrance

Position photographer with clear line of sight to podium

Have candidate briefing packet ready for holding room review

Establish communication with driver: confirm ETA 20 minutes out

Meet candidate at designated entrance — never the main public entrance

Escort directly to holding room or private area

Brief candidate: run-of-show, key attendees, talking points, any alerts

Ensure candidate has water and a few minutes to review briefing

Introduce candidate to host / organizer before entering main event

Confirm candidate is aware of any media present and agreed interview requests

Confirm any special introductions or acknowledgments to make from podium

Alert photographer to candidate movement

Give candidate 2-minute warning before introduction

Monitor event from the room — watch audience reaction and energy

Manage rope line / photo line: keep line moving, no prolonged conversations

Alert candidate discreetly if time is running short

Capture any notable quotes, endorsement conversations, or opportunities

Monitor media presence — note any reporters, on-air talent, or cameras

Document attendance estimate

Flag any issues to Communications Director in real time

Ensure photographer has coverage: podium, rope line, with key officials

Note any constituent concerns raised for Political Director follow-up

Give candidate 10-minute departure warning

Coordinate departure with driver: vehicle staged at designated exit

Clear a path from candidate to exit — avoid lingering rope line

Retrieve any campaign materials, signs, literature left on site

Thank host personally on behalf of the campaign

Collect any business cards or follow-up contact info from key attendees

Alert next-stop advance staff or driver of departure

Document final attendance count and notable attendee interactions

Submit post-event debrief to Political Director and Scheduler

Log any endorsement leads or follow-up commitments for Political Director

Send thank-you note to host from candidate / campaign within 24 hours

Upload event photos to campaign shared drive

Flag any media inquiries received on-site to Communications Director

Note any venue, logistical, or security issues for future reference

Log event attendance and outcome in campaign tracking system